Solutions
For fleet managers
Keep vehicles available by coordinating service, approvals, repair progress, maintenance history and account documents with your repair providers.
When a repair provider invites you to VMOTEK, you receive a separate, secure fleet workspace—not access to the shop's internal application. Use it to view authorized vehicles, request portal access, follow active work, review estimate evidence, approve or decline repairs, monitor upcoming maintenance, retrieve service records, download invoices and statements, and switch between participating repair companies with one email identity.
The problem
Fleet availability depends on service coordination
Downtime grows when drivers, fleet staff, repair providers and finance teams work from different records and wait on one another for basic answers.
- Service needs reported informally with no shared record of the vehicle or concern.
- Approvals delayed because evidence, price and decision authority are separated.
- Current repair status, expected completion and maintenance needs learned through phone calls.
- Service history, invoices and statements reconciled manually across vehicles and providers.
How it works
How fleet service stays connected
- 01
Establish secure access
Accept a provider invitation or request access. One verified email identity can hold memberships with several repair companies.
- 02
Coordinate vehicles and service
Review authorized assets, active work, service history, due maintenance and the records shared by each provider.
- 03
Make timely repair decisions
Open an estimate, review line-level findings and evidence, and approve or decline work with an auditable decision.
- 04
Track completion and reconcile
Follow repair progress, retrieve completed service records, and reconcile regular or consolidated invoices and statements by vehicle.
What you get
Capabilities in this area
Vehicle portfolio
See authorized units, identifying information, current service activity, completed history and maintenance context in one customer-scoped view.
Active repair visibility
Follow work-order status and shared service information without visibility into the provider's private shop operations.
Evidence-based approvals
Review estimate lines, notes and available inspection evidence; authorize critical work and defer other recommendations with a recorded decision.
Preventive maintenance awareness
See service history and upcoming due work shared by the provider so planned maintenance can be coordinated before it becomes downtime.
Regular or consolidated billing
Receive individual invoices or a period-level consolidated bill according to the arrangement established with the repair provider.
Per-vehicle financial detail
Tie invoice and statement information back to the serviced unit instead of reconstructing the relationship in a spreadsheet.
Self-service documents
Retrieve authorized invoices, statements and service records without asking an advisor to resend them.
One identity, multiple providers
Use one email-based identity for memberships with participating repair companies and select the relationship after sign-in.
By role
What changes for each person
Fleet manager
Make faster service decisions, see active and upcoming work, and maintain a usable vehicle service record.
Finance
Retrieve invoices and statements with vehicle detail and use consolidated billing where the commercial agreement supports it.
Driver
Experience more predictable planned service and fewer delays caused by missing approvals or vehicle information.
FAQs
Frequently asked questions
Ready to move forward?
See the shop-to-fleet workflow
A personalized walkthrough of VMOTEK against your own operation. No pressure, no scripted pitch — bring the questions your team actually has.