Shop templates and connected workflows
VMOTEK prepares reviewable operating drafts for the work your shop performs, then keeps intake, quote, sourcing, appointment, repair, inventory, invoice and payment connected.
Guided onboarding
Select the operation that most closely matches the shop. VMOTEK creates safe drafts and identifies the local decisions an accountable administrator must complete before publishing. Existing matching configuration is preserved rather than overwritten.
Start with vehicle intake, a general inspection, oil-change and brake-inspection drafts, then connect your real parts, labor, bays and commercial rules.
Concern, vehicle condition, general inspection and reusable service-package drafts
Open the setup guidePrepare tread and pressure intake, tire inspection, fitment-aware products, installation packages, disposal-fee review and tire-bay recommendations.
Four-position tread and pressure evidence, tire services, fees and fitment review
Open the setup guideConfigure a shorter intake, courtesy inspection, standard and synthetic oil-service drafts, included quantities, overage and a fast-lane workflow.
Oil specification, filter, included quantity, overage and courtesy-check drafts
Open the setup guideSeparate the customer concern from technician measurements and prepare front and rear brake-service drafts without treating inspection as repair authorization.
Front/rear and left/right measurements, axle services and post-repair checks
Open the setup guidePrepare evidence-first collision intake, damage assessment, controlled teardown, reassembly and quality-control drafts for local review.
Damage location, photos, teardown control, reassembly and quality evidence
Open the setup guideStart with mobile arrival, glass-condition evidence, replacement-readiness and completion drafts while preserving vehicle, location and customer authorization.
Glass position, VIN options, service address, work-area suitability and completion
Open the setup guidePrepare fleet intake, usage readings, preventive-maintenance review and service packages around unit identity, approval and billing controls.
Unit identity, mileage, engine hours, PM evidence and account authorization
Open the setup guideConfigure mileage and engine-hour evidence, vehicle-size-aware capacity, heavy-duty inspection and service-readiness drafts without inventing equipment or certifications.
Vehicle class, unit number, hours, air/brake/tire checks and service readiness
Open the setup guideSafe to adopt and adapt
Applying a template creates editable drafts. It does not publish prices, invent shop capacity, claim certifications or overwrite configuration your team has already customized.
See every proposed intake, inspection, package, fee and capacity recommendation before creating records.
Enter real tax rules, rates, quantities, part links, skills, bays and appointment capacity.
Setup & Readiness shows what remains incomplete and keeps unreviewed records in Draft.
A newer VMOTEK baseline can prepare a new draft version while preserving manually maintained definitions.
What templates prepare
Structured concerns, measurements, evidence and reviewed checklists.
Draft parts, labor and tasks ready to connect to real inventory and approved pricing.
Bay, lane, skill and workflow recommendations that never invent physical capacity.
Visible incomplete values, draft status and a tested path to publication.
Tested operating journeys
These workflows define what staff can do, what must be blocked, which record remains authoritative and how the next team receives the same context.
Book the visit, complete intake, estimate and approval, create the work order, assign the technician, complete authorized work, invoice and collect payment.
Follow the complete workflowCreate the customer, vehicle and work order without a fictional appointment, while retaining the same approval, execution, invoice and payment controls.
Follow the complete workflowLet the customer request changes, revise scope and price, issue a replacement decision link and prevent the superseded estimate from authorizing work.
Follow the complete workflowKeep the proposal readable for history, block stale approval and require staff to revise and reissue before work can continue.
Follow the complete workflowReserve approved appointment parts at the performing shop, convert the commitment at check-in and consume the correct quantity during repair.
Follow the complete workflowTurn an approved shortage into a vendor purchase order, enforce the configured customer deposit, receive the item, notify the customer and continue the linked appointment.
Follow the complete workflowSource an approved item from another location under the source shop's Quick or Controlled policy, preserve cost evidence and receive it before repair.
Follow the complete workflowKeep the job and appointment connected while ordered quantity is outstanding, expose what is ready and prevent unavailable material from silently appearing fulfilled.
Follow the complete workflowRecord technician evidence, revise the customer scope, wait for a new decision and keep unauthorized additions out of executable work.
Follow the complete workflowRetain the declined or deferred recommendation on the vehicle and create one dated service reminder instead of rebuilding it from memory later.
Follow the complete workflowRelease appointment reservations and block hidden check-in, repeat cancellation, rescheduling or duplicate terminal actions after the visit ends.
Follow the complete workflowMove a due reminder into one reviewable work order, prevent duplicate conversion, complete the service and advance the next date, mileage or engine-hour cycle.
Follow the complete workflowOne connected handoff
Ready to move forward?
We will demonstrate the matching template, the normal path and the exceptions your advisors, technicians and parts team handle in real life.