General repair
Start with vehicle intake, a general inspection, oil-change and brake-inspection drafts, then connect your real parts, labor, bays and commercial rules.
Open the setup guideShop templates and connected workflows
Start with your shop type. Run the whole repair journey.
VMOTEK prepares reviewable operating drafts for the work your shop performs, then keeps intake, quote, sourcing, appointment, repair, inventory, invoice and payment connected.
Guided onboarding
A practical starting point—not a blank configuration screen
Select the operation that most closely matches the shop. VMOTEK creates safe drafts and identifies the local decisions an accountable administrator must complete before publishing. Existing matching configuration is preserved rather than overwritten.
Tire shop
Prepare tread and pressure intake, tire inspection, fitment-aware products, installation packages, disposal-fee review and tire-bay recommendations.
Open the setup guideQuick lube
Configure a shorter intake, courtesy inspection, standard and synthetic oil-service drafts, included quantities, overage and a fast-lane workflow.
Open the setup guideBrake shop
Separate the customer concern from technician measurements and prepare front and rear brake-service drafts without treating inspection as repair authorization.
Open the setup guideBody and collision
Prepare evidence-first collision intake, damage assessment, controlled teardown, reassembly and quality-control drafts for local review.
Open the setup guideMobile glass
Start with mobile arrival, glass-condition evidence, replacement-readiness and completion drafts while preserving vehicle, location and customer authorization.
Open the setup guideFleet service
Prepare fleet intake, usage readings, preventive-maintenance review and service packages around unit identity, approval and billing controls.
Open the setup guideHeavy-duty repair
Configure mileage and engine-hour evidence, vehicle-size-aware capacity, heavy-duty inspection and service-readiness drafts without inventing equipment or certifications.
Open the setup guideWhat templates prepare
Configuration that explains what is ready—and what still needs a decision
Intake and inspection
Structured concerns, measurements, evidence and reviewed checklists.
Service packages
Draft parts, labor and tasks ready to connect to real inventory and approved pricing.
Capacity and dispatch
Bay, lane, skill and workflow recommendations that never invent physical capacity.
Readiness evidence
Visible incomplete values, draft status and a tested path to publication.
Tested operating journeys
More than a collection of feature screens
These workflows define what staff can do, what must be blocked, which record remains authoritative and how the next team receives the same context.
01
Normal appointment-to-payment
Book the visit, complete intake, estimate and approval, create the work order, assign the technician, complete authorized work, invoice and collect payment.
Follow the complete workflow02
Walk-in repair
Create the customer, vehicle and work order without a fictional appointment, while retaining the same approval, execution, invoice and payment controls.
Follow the complete workflow03
Quote changes and reapproval
Let the customer request changes, revise scope and price, issue a replacement decision link and prevent the superseded estimate from authorizing work.
Follow the complete workflow04
Expired or declined estimate
Keep the proposal readable for history, block stale approval and require staff to revise and reissue before work can continue.
Follow the complete workflow05
In-stock scheduled service
Reserve approved appointment parts at the performing shop, convert the commitment at check-in and consume the correct quantity during repair.
Follow the complete workflow06
Special-order purchase
Turn an approved shortage into a vendor purchase order, enforce the configured customer deposit, receive the item, notify the customer and continue the linked appointment.
Follow the complete workflow07
Inter-shop stock transfer
Source an approved item from another location under the source shop's Quick or Controlled policy, preserve cost evidence and receive it before repair.
Follow the complete workflow08
Partial or delayed supply
Keep the job and appointment connected while ordered quantity is outstanding, expose what is ready and prevent unavailable material from silently appearing fulfilled.
Follow the complete workflow09
Additional findings
Record technician evidence, revise the customer scope, wait for a new decision and keep unauthorized additions out of executable work.
Follow the complete workflow10
Deferred work follow-up
Retain the declined or deferred recommendation on the vehicle and create one dated service reminder instead of rebuilding it from memory later.
Follow the complete workflow11
Cancellation and no-show
Release appointment reservations and block hidden check-in, repeat cancellation, rescheduling or duplicate terminal actions after the visit ends.
Follow the complete workflow12
Fleet preventive maintenance
Move a due reminder into one reviewable work order, prevent duplicate conversion, complete the service and advance the next date, mileage or engine-hour cycle.
Follow the complete workflowOne connected handoff
From customer request to accountable completion
- 1Capture customer, vehicle and evidence
- 2Price and obtain an explicit decision
- 3Source or reserve required parts
- 4Schedule, assign and execute authorized work
- 5Invoice, collect payment and preserve history
Ready to move forward?
Show us how your shop works today
We will demonstrate the matching template, the normal path and the exceptions your advisors, technicians and parts team handle in real life.