Solutions
For multi-location groups
Standardize how work is done across shops while each location keeps accountability for its own bays, stock and numbers.
VMOTEK lets a group run consistent workflows across locations without duplicating customers, vehicles, parts or vendors. A company-wide customer directory preserves one service history while appointments, estimates, work orders, invoices, stock and purchasing remain attributable to the shop that performed the work. Authorized administrators can define customer-specific location access and commercial terms when a fleet contract or account requires them.
The problem
Every shop becomes its own company
Without a shared operating system, each location develops its own process, its own supplier list and its own version of the numbers.
- Stock duplicated because no one can see across locations.
- Purchasing negotiated separately, losing group leverage.
- Reports that cannot be compared shop to shop.
- New locations onboarded from scratch each time.
- The same customer recreated at several shops, splitting vehicle, service and billing history.
How it works
Group control, local accountability
- 01
Standardize the workflow
Shared templates for inspections, estimates, job types and communication across all shops.
- 02
Reuse one customer identity
Find the company customer and vehicle from any authorized shop, then create the visit against the active servicing location instead of creating a duplicate profile.
- 03
Share visibility, not ownership
Each shop owns its inventory; authorized users see availability elsewhere and request transfers governed by the source shop's Quick or Controlled transfer policy.
- 04
Consolidate demand
Approved requests roll up for group purchasing while each line keeps its source shop and cost center.
- 05
Compare like for like
Throughput, utilization, margin and inventory reported on the same definitions everywhere.
What you get
Capabilities in this area
Company and shop boundaries
Role and location permissions decide who sees and controls what.
Central or local receiving
Receive at a hub and distribute, or receive directly at the shop that ordered.
Group fleet accounts
A fleet customer can be served by several approved shops with one consolidated customer, vehicle, service and account view.
Customer location rules
Keep customers company-wide by default, or define allowed and prohibited service shops plus a primary shop, location account number, credit limit, pricing level, tax treatment, fleet coverage and service instructions.
Audited duplicate cleanup
Owners and administrators can preview and merge duplicate customer records while retaining contacts, vehicles and transaction references in one history. The source is archived and the merge is audited.
Repeatable onboarding
New locations inherit the group's templates, vendors and workflows.
Policy-controlled cross-shop transfers
Keep quantity owned by each shop while authorized staff search network availability. Source-shop policy permits an immediate Quick handoff or enforces a Controlled request, approval, dispatch and receipt lifecycle.
Consolidated buying
Aggregate approved demand, compare sourcing evidence and issue purchase orders without losing the requesting shop or destination.
Location-specific operations
Configure shop profiles, numbering, technicians, bays, workflow rules, vendors and receiving while company standards remain shared.
Comparable reporting
Review throughput, labor, inventory, purchasing, revenue and fleet activity per shop or across the company using consistent definitions.
Location-aware communications and audit
Keep customer messages within authorized shop visibility and retain accountable records for access changes, imports, customer-location rules and shop deactivation.
By role
What changes for each person
Group operator
One operating standard, and one honest set of comparable numbers.
Shop manager
Local control of your bays and stock, with help available from the network.
Finance
Spend, inventory and revenue traceable to the location that generated it.
FAQs
Frequently asked questions
Ready to move forward?
See the shop-to-fleet workflow
A personalized walkthrough of VMOTEK against your own operation. No pressure, no scripted pitch, bring the questions your team actually has.