Integration · Accounting
AvailableAuto repair shop software that works with QuickBooks Online
Keep QuickBooks for accounting while VMOTEK manages the appointments, estimates, work orders, inventory and payments that move through your shop.
VMOTEK gives automotive repair shops an operational system connected to QuickBooks Online. Service advisors and technicians manage daily shop work in VMOTEK, while invoices, payments and customer records stay aligned with the accounting file your bookkeeper already uses.
What it does
Working with QuickBooks Online
Invoice sync
Invoices raised from completed work orders are created in QuickBooks Online with their line detail.
Payment records
Payments recorded in VMOTEK, including Stripe card payments, are reflected against the corresponding invoice.
Customer alignment
Customers and fleet accounts are matched to QuickBooks customers so records do not fragment.
Mapping control
Accounts, tax codes and item mapping are configured during setup so postings land where finance expects.
One connected operation
VMOTEK runs the shop. QuickBooks handles the accounting.
Each system keeps a clear responsibility, so your team can manage repairs without forcing QuickBooks to become a shop-management system or entering completed work twice.
Manage shop operations in VMOTEK
Give advisors and technicians one connected workflow from the first booking through final payment.
- Appointments and customer intake
- Estimates, approvals and service packages
- Work orders and digital inspections
- Parts, inventory and procurement
- Repair invoices and payment collection
Continue accounting in QuickBooks Online
Keep the financial workflows and accounting controls already used by your business and bookkeeper.
- Chart of accounts and tax mappings
- Synced customers and invoices
- Payment and credit records
- Financial reporting and reconciliation
- Bookkeeper and accountant access
Operating model
How QuickBooks Online fits into daily shop work
The connection supports a specific accounting responsibility. VMOTEK remains the operating record for the repair workflow, while QuickBooks Online performs the connected service described on this page.
Start from a real record
Begin from the relevant customer, repair, invoice or configuration in VMOTEK instead of creating disconnected accounting activity.
Authorize deliberately
An authorized administrator connects QuickBooks Online, reviews the requested access and controls which business account is used.
Verify the result
Staff should confirm the visible status and destination before treating the connected action as complete.
Resolve exceptions
If authentication, mapping or delivery fails, correct the configuration or source record and retry through the documented workflow.
Setup
How the connection is set up
- 1Connect your QuickBooks Online company from VMOTEK settings and authorize access.
- 2Map income accounts, tax codes and item categories to your chart of accounts.
- 3Match existing customers and fleet accounts, or create them on first sync.
- 4Run a sample period, review the postings with your bookkeeper, then enable ongoing sync.
FAQs
Questions about this integration
Before enabling it for the full team
Confirm the production account, shop or company ownership, user permissions, test record, expected result and support owner. Repeat the test for each location with a different configuration. Integration availability does not mean every provider plan, geography or account setting is supported; verify those constraints during onboarding.
Ready to move forward?
See the shop-to-fleet workflow
A personalized walkthrough of VMOTEK against your own operation. No pressure, no scripted pitch, bring the questions your team actually has.